The following content section is presented with tabs. Use the left or right arrows to select a tab. Press the Tab key to access the content of that tab. To return to tabbed navigation, press Shift + Tab.
The Pay Equity Portal is an online platform that allows you – employees, bargaining agents and employers – to submit information and authorization requests and interact with Office of the Pay Equity Commissioner on matters related to the Pay Equity Act.
To use the Portal, you need to create an account. Please read our Privacy Notice before accessing the Portal.
To create an account:
To login to your account:
A case may be a request for information or an authorization request.
An affected workplace party is any party that can be involved in a case. There are different categories of workplace parties:
When you start your request for information or authorization request in the Portal, you can choose to save a draft version if it is not ready to be submitted. Simply:
You can modify your draft form until you are ready to submit.
To submit your case, you need to:
Once your case has been submitted, the status will read “Submitted - Waiting for PEO Review”. This means that the Office of the Pay Equity Commissioner will review your case to make sure it includes the basic information for assessment. You will receive an email confirming your submission.
A requestor needs to add all workplace parties that might be affected by their authorization request (e.g., bargaining agent, or group of non-unionized employees, etc.).
To add an affected workplace party:
The Office of the Pay Equity Commissioner will review the affected workplace parties listed in the case and send the invitations.
The requestor and each workplace party who accepts an invitation to join a case can have up to three (3) representatives for their workplace party.
To add a representative:
You can upload and download documents in a case. All parties can view and download any documents in a case.
To download a document:
To upload a document in a case:
All parties in your case will receive an email informing them of a new document in the case.
You may receive an email asking you to join a case. This is because the decision may affect the pay equity rights of the employees you represent. You can choose to accept or decline this invitation; however, it is important to understand that the Commissioner's decision is final. Invitations are valid for seven days from the date they were sent.
If you are invited to join a case, you will receive an email with the following information:
Respond to a case invitation:
Once you have successfully joined a case, the case will be listed on your home page. Selecting the case will give you access to the form, ability to view and upload documents, add representatives (where appropriate) and the Message Center.
The Message Center allows you to communicate with one or multiple parties in the case, including the Office of the Pay Equity Commissioner.
To begin a new conversation:
To view a conversation:
You will receive an email when someone creates or responds to a message.
You will be updated by email if there is a change in any of your cases.
For example:
If you don't receive updates on your case, please check your junk folder and make sure to add our email address to your list of authorized senders.
You can login to the Pay Equity Portal to view any new information.
The Annual Statement Portal allows employers to submit their annual statement to the Office of the Pay Equity Commissioner, as required by the Pay Equity Act.
On this page:
To use the Annual Statement Portal, you need to:
To create an account:
If you have not received the verification code within ten minutes, please check your junk folder.
All private employers need to enter their Canada Revenue Agency Business number to create their profile. A business number is a 9-digit number issued by the Canada Revenue Agency to businesses. The business number is a unique identifier for your organization. If you are a private employer and do not have a business number, please contact the Office of the Pay Equity Commissioner at Info.com@chrc-ccdp.gc.ca.
Employers in the Government of Canada, separate agencies, Parliamentary precinct, and crown corporations must select their name from the list of employers provided.
The Office of the Pay Equity Commissioner will create groups of employers. If the Pay Equity Commissioner has approved your group of employers and you have not been contacted, please contact the Office of the Pay Equity Commissioner at Info.com@chrc-ccdp.gc.ca.
An employer can have up to three people in the Portal as an authorized individual. They must include a Senior Pay Equity Representative and the Head of Organization. It is up to the employer to select who will be responsible for its annual statement information.
The Senior Pay Equity Representative is the senior official responsible for answering pay equity questions as required under the Pay Equity Act. In the Portal, they are responsible for creating the employer profile, for granting access to authorized representatives, and for submitting the annual statement.
The Head of Organization is the leader of your organization, for example, your Chief Executive Officer, Owner, Minister, etc.
An additional Pay Equity Representative may support the Senior Pay Equity Representative in completing the annual statement.
All persons who access the Annual Statement Portal must attest that they are authorized to act on behalf of the selected employer.
An employer is only able to submit one annual statement per year.
A single plan is the default in the Annual Statement Portal. If the Pay Equity Commissioner authorized you to have more than one pay equity plan in your workplace, you must enter this information when creating your annual statement. Enter all pay equity plans in the same annual statement.
To include multiple plans in your annual statement:
If you enter the wrong number of plans, you must delete the annual statement and restart.
Job class data
If you have any female predominant job classes that are owed an increase in compensation, you must upload information about those job classes.
Before entering your job class data, enter the following information in the Portal under section 3: Pay equity plan details:
If you were granted an extension, you must include the lump sum amount and interest, the total number of employees and the number of female employees entitled to an increase, for each job class.
If you have phased in your increases, you must include the date of each phase in and the increase in dollars per hour, for each job class.
If you wish to upload data for several job classes, you can use the bulk upload tool available in section 4: Job class details. You can upload more than one file to add all of your job classes.
Only the Senior Pay Equity Representative can submit the annual statement.
Review your annual statement details carefully under “Summary”. You can print a copy for review by using the print preview option at any time. If required information is missing, you will not be able to submit your annual statement.
Note: Once you submit your annual statement, you cannot change it. If you realize that there is an issue with your submitted statement, please contact the Office of the Pay Equity Commissioner at Info.com@chrc-ccdp.gc.ca.